Management and change

Management is the simple act to helping people, including you, to accomplish desired goals. It`s in simple way, a pragmatic approach to achieve their goals. The basics functions of manager consist of Planning, Organizing, Leading, Motivating and Controlling.
Achieving personal change with management manual processes and techniques are invaluable tools to help individuals, teams and organizations to transitioning from current state to a desired future state.
First of all, we have to define an identity management of each entity in our systems, involving a life cycle during which the system establishes the identity –links a name with the subject-, describes the identity –assigns one or more attributes to the particular subject- and destroys the identity. Identity management in the user "log-on" perspective may involve an integrated system of business processes, policies and technologies that enable organizations to facilitate and control access by their users to critical online applications and resources — while protecting confidential personal and business information from unauthorized access. The scope of identity management includes all the resources of the company deployed to deliver online services.  
Electronic document management is in particular worked out by Carzaniga and Wolf (2001) in their paper “Content-based networking: a new communication infrastructure”. The authors introduce content-based networking as a communication infrastructure where information is driven by the content throughout the network. The users express their interests, and the senders simply input the message into the network. From that point the network delivers all the information to the right people. Sprague (1995) delivers a more elaborate work in which he introduces document management through using IT. He calls it electronic document management:

EDM. He defines managing of documents as the “creation, storage, organization, transmission, retrieval, manipulation, update, and eventual disposition of documents to fulfill an organizational purpose” (pp.32), and he further states that EDM improves communication among people and groups of people (pp 42-43).
There are several other examples from the literature for the link between EDM and communication. Hansen and Haas (2001) elaborate on the role of the suppliers and users of information in electronic documents. Another research with a very clear link between EDMS and communication is that of Thorpe and Mead (2000). They showed that an EDM system changes the communication patterns. Of the three case projects they researched, EDM acquired a central role in two of them, (the third project was abandoned after three months). A research of Howard and Pettersen (2001) about the way of communicating in a construction project had as result that EDM (Howard and Pettersen call it project web) was number three communication tool just after telephone and a meeting, leaving e-mail, paper-post and fax behind. Rene Brohm (2005) introduced in his dissertation the theater model. The theater model illustrates metaphorically how document management systems correspond with a stage in a theater. His argumentation is that the interaction in a play on the stage is similar with the functioning of a document system.

If all the data and information would be put in a central database/intranet, which can be used by everyone in the organization, there would be a clear link between IT and dissemination of information according to Marin & Poulter (2004). They argue that because of the easy access to the information, it would flow through the organization. The authors confirm this in their paper (2004) by stating that distribution of intelligence can be aided by technology.

There are different ways of improving this communication tool. Hansen and Haas (2001) see the electronic document management as a market, with competition. According to them, suppliers should have a strategy about how to share information and how to persuade their clients (employees) to use the system
One way to do this is introduced by Yan & Garcia-Molina (1999 pp.2) who use EDM to: “make long term profile consisting of a number of standing queries to represent his information needs”. Through this they state that dissemination of information is improved. Users receive information in their field of interest because of a profile that was submitted. Therefore search costs and search time for employees are decreased.

Process Management is the application of knowledge, skills, tools, techniques and systems to define, visualize, measure, control, report and improve processes with the goal to meet customer requirements profitably. It is different from program management in that program management is concerned with managing a group of inter-dependent projects.

Good Management practice provides the techniques to manage change. This is particularly important today, when business technology is developing so fast. Even the technology of management itself has had to adapt to meet new challenges and adopt a business technology optimization. Manager should look to employ an IT governance framework to bridge the divide between IT and business. The organizations have to adopt digital asset management as a strategy and as a challenge, it is important to understand that change is not an enemy or a problem. Understanding where you want to be, why, when, and what the change you have to implement to go there.

The DAM system can provide multiple improvements, reducing the production cost, maximize the return on investment, an opportunity market for other products and services.

But a stronger Word still is opportunity. Times of change present an abundance of choices and chances. The only problem is which to pick. As we consider today the age of the knowledge worker, where people primarily work with information and wealth based on knowledge and the ability to put that knowledge to good use, we recognize that information is the heart of the modern organization.